How Does Remote IT Maintenance Work?

Remote IT maintenance is a process that allows you or a third-party services provider to access your systems quickly to fix them. For many organizations, it's a great way to get high-quality help fast when it's needed.

If you're exploring the possibility of working with a remote IT maintenance service company, though, you'd probably like to have some idea of how it works. Customers should be aware of these four aspects of how companies remotely maintain IT systems.

Locally Installed Software

The core of remote maintenance capacity is based on locally installed software. In this case, the software is locally installed if you think of it as running on your machines at your location.

Suppose you have a back-office server that provides databases and backups for all of your company's files. A company remotely maintaining it needs a way to securely access it. The simplest way to accomplish this is for them to install software on the server. This software then acts as a gateway to permit an authorized remote administrator to perform a variety of tasks.


Authorization is a key part of providing these services securely. You'll want to know that whoever accesses the system is authorized by your remote IT maintenance vendor. Likewise, they should only perform the necessary tasks with the least permissions necessary to get the job done. Not only does this maintain security, but it prevents anyone from accidentally overwriting, moving, or deleting files.


On the services provider's end, they use a terminal. This gives the authorized administrator a way to send commands to your system.

For example, you might be having trouble getting a printer driver to work. In this scenario, the admin would log into the terminal, ask the system for information about the printer and driver, and diagnose the problem. They could then send commands for the system to download a fresh driver, and they also can configure it appropriately for your needs.

Logging and Monitoring

Nobody wants to deal with a lot of guesswork on this sort of job. The installed software also monitors your systems and logs their basic activities. Notably, the logs record any error messages they receive.

When a technician opens up the terminal, one of the first things they'll do is check the logs for obvious problems. If they find something, they'll start the diagnostic problem. Likewise, they can use the log information to provide you with a report of what went wrong and why.